or Outlook offers more than one way to file email messages in folders; pick the one that’s right for you. 3. This helps you quickly manage your mailbox. Open Outlook and click the Quick Steps button under the Home tab. Create new Outlook folders for different types or categories of email. If you click the “Options” button, you can see how the Quick Step is constructed, and you can also edit it, such as adding or removing parts to or from it. Open the Actions dropdown and select ‘Move to folder’ from the listed options. In a prior post, I discussed the Microsoft Outlook Ignore Conversation feature, which allows you to automatically ignore all current (and future) messages that are part of single Email conversation (or thread).. Or, if you forward messages to your manager or peers, a one-click Quick Step can simplify the task. When you move a message to any folder in Outlook, the Quick Step shows the name of the last folder you moved a message to, such as Move To: Documents.. To Manager: This Quick Step automatically opens a Message form for forwarding the selected message to the particular recipient, but it doesn't delete the selected message. Ensure the Mark as Read check box is also selected if you want each message marked as read when the Quick Step moves it. For example, if you frequently move messages to a specific folder, you can use a Quick Step to move the message in one click. Sort your Quick Steps in such a way that it is shown in the Quick Steps Gallery for easy access. At the Edit Quick Step window, name the step, for example: To-Do. 2. The next time you want to move a message, click the option listed in the Quick Steps gallery, and Outlook takes care of the relocation for you. Name the action, and then choose the appropriate folder to move … I am trying to setup a Quick Step in Outlook 2010 to copy a spam email to a special training folder that is located in our Exchange server's public folders. Give the Quick Step a name. ... go to step 5 to be sure the message moves to the correct folder. Then, move messages to these folders to keep your email organized. If you don’t give it a name, it will inherit the name from the action you set for it. Quick Steps apply multiple actions at the same time to email messages. What you see is Outlook search capability and the option to show messages that belong in the thread that are in other folders. Outlook will ask you to select a folder or create a new one. if the folders names are consistent you could use a macro to make it more automatic or you could use a 3rd party utility to automate it completely. I managed to create a quick step before and point it to the folder just fine on my laptop. With a Quick Step, you can move a spam message to the Junk E-mail folder without adding the sender’s address to … Move To: Use this Quick Step to move messages to a specific folder. Click Save or Finish to complete your Quick Step. Click Add Action near the bottom of the dialog box and choose either Delete or Move to Folder. Maybe you want to manage emails that concern tasks you must accomplish, so you want to move them to a To-Do folder. Click New Quick Step and then Move to Folder. Make sure the Move to Folder check box is selected. Outlook saves the folder name as your designated folder and adjusts the Quick Step name accordingly. You can use quick steps to file the messages, but it's not automatic and you'll need one quick step per folder. Next time you get an ECF filing, click that Quick-Step and consider it handled. The Outlook Move Conversation feature allows you to save important Email Conversations, but remove them from clogging-up your Inbox. Want to add a decluttering step? You can even add a Flag for the recipient to pop up a reminder in their Outlook. 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